Mushafs entrusted to the network and support given to the project should be recorded responsibly.
QP Network aims to build reliable documentation for collection, inspection, restoration, redistribution, authorised final handling, network activity, volunteer operations and financial support.
A Qur’an-related service must earn community trust through its actions.
People hand over Mushafs and support the network in trust. That trust should be supported by responsible records and clear reporting.
Transparency is therefore not limited to publishing a report. The goal is an operational culture that ensures accountable documentation at key stages from collection through the approved final action.
Key outcome indicators should be documented as operations grow.
Collection
Basic information such as the number of Mushafs received, source category, district, and whether they came through a collection point or doorstep collection route.
Inspection & Classification
Categories such as usable, repairable, suitable for redistribution, requires assessment, and unusable.
Repair & Restoration
Operational records of Mushafs moved into repair and those returned to usable condition.
Preservation Workflow
Records of Mushafs returned to use by providing them to individuals and institutions that need them.
Volunteer / Collection Point Limits
Records of the quantity or category of material moved to final handling after approved assessment.
Network Reach
Information such as active collection points, districts covered, institutional partners and volunteer coverage.
Public reporting is not a single report; it consists of information at different levels.
The public transparency reporting framework is currently being developed.
QP Network is activating the collection-point list, doorstep-collection workflow, volunteer induction, operational records and reporting structure in stages.
Examples include received quantities, source category, district, collection route, condition classification, restoration activity, redistribution and authorised final-handling records.
Every financial contribution received should have a clear purpose for use.
When donations or support are received, the receipt record, purpose, programme allocation and major expenditure category are intended to be recorded in the accounting records.
- Collection Point setup / materials
- Doorstep collection / transport / logistics coordination
- Repair & restoration support
- Safe storage / handling materials
- Technology / website / operational systems
- Awareness / training / documentation
- Administrative & compliance-related expenses
Statistics that have not actually been verified should not be published.
A network’s credibility does not come from displaying large numbers. Every published figure should have a clear record, source and reporting period.
Therefore, not presenting estimated impact, assumed collection volume or projected donor numbers as actual achievement is a core part of QP Network’s transparency policy.
Use field data to plan collection and recovery capacity instead of publishing unverified large estimates.
The QP Network research framework studies normal annual collection flow separately from historical flood/disaster backlog. Estimates should be updated as verified surveys, collection history and QR/batch records become available.
Qur’an Useful-Life & Annual Collection Capacity
An editable model for calculating normal annual collection, backlog clearance, reserve, weight and daily/monthly design capacity using verified inputs.
Historical Flood / Disaster-Affected Qur’an Recovery
A framework for identifying historical disaster-affected Qur’an material in Kerala and Tamil Nadu, condition triage, QR/batch registration, restoration and safe final handling.
The goal is an accountable operational trail, not public tracking of every individual Mushaf.
Collection requests, movement, classification, restoration, redistribution and authorised final handling may be recorded at the level needed for operations.
Names, phone numbers, addresses, GPS locations and other personal data should remain protected while public reporting uses aggregated information.
Transparency does not mean making personal information public.
The name, phone number, WhatsApp, email, home address, GPS location and similar details of doorstep pickup requesters should be used only for operational coordination.
When preparing public reports, the appropriate approach is to use district-level, category-level or aggregated statistics without disclosing personal information.
Having data alone does not create transparency — its integrity must be protected.
- Allow authorised access only.
- Do not unnecessarily edit or delete operational records.
- Record significant status changes in the audit trail.
- Keep financial records with supporting documentation.
- Perform periodic backups and reviews.
- Reconcile public figures with internal records.
A system that records and corrects errors rather than concealing them strengthens trust.
If there are missing records, handling deviations, damaged storage, delayed pickups, unauthorised movement, complaints or financial discrepancies, the framework should support reporting, review and documented corrective action.
Incidents, delays, storage issues, complaints or discrepancies should be reviewable and linked to corrective action.
Operational transparency should connect with religious and administrative oversight.
Classification rules, final-handling procedures, SOP updates, scholarly guidance and role boundaries should be reviewed as the system matures.
This helps ensure that important decisions in Qur’an handling do not depend solely on individual discretion.
Transparency reports will be published as verified operational information becomes available.
As verified operational information becomes available, reporting may be monthly, quarterly, annual or milestone-based.
Reporting may be monthly, quarterly, annual or milestone-based depending on the maturity of the network.
Every Mushaf and every contribution should be supported by accountable records and clarity.
Transparency, privacy, financial accountability, Shariah oversight and public reporting should grow together.